Solicitation & Contract Information
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**Please Note: The CCPS Purchasing Department is not responsible for any submittals, bids, or proposals, to solicitations received after the due date and time. ALL SOLICITATION SUBMITTALS, BIDS, OR PROPOSALS, ARE REQUIRED TO BE SUBMITTED BY THE DUE DATE AND TIME AS LISTED ON THE SOLICITATION. Bidders should be forewarned when submitting their bid, that additional time may be necessary to ensure it is received by the due date and time. This includes additional required time for any bid submitted by a 3rd party (i.e. US Postal Services, UPS, FedEx, or other courier services. Bids MAY be hand-delivered directly to the Purchasing Department as instructed in the solicitation document. To ensure acceptance via in-person delivery, bidders are encouraged to schedule an appointment with the Purchasing Department to submit its bid. Please contact the Purchasing Department at (239) 377-0047 for an appointment date and time.Thank you for your cooperation and understandingPurchasing DepartmentFor information or questions on the solicitations below, contact the Purchasing Department at (239) 377-0047 or by email at purchasing@collierschools.comDemandstar.comThe Collier County Public Schools utilizes demandstar.com to post, advertise and distribute its solicitations. Click Here for the link to Demandstar and/or review below for CCPS's solicitation information.
Cone Of Silence During Competitive Selection Process
A cone of silence is hereby established for all competitive selection processes including Invitations to Bids (ITB), Request for Proposals (RFP), Request for Qualifications (RFQu), Request for Quotes (RFQ), and Invitations to Negotiate (ITN) for the provision of goods and services. The cone of silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the recommendation of a contract award. This cone of silence shall be imposed on these procurements after the advertisement for the same. See Board Policy 6324.
Active SolicitationsDate Soliciation # Soliciation Documents Solicitation Due Time and Date* *All solicitations will be publicly opened in the Purchasing Department as designated within the solicitation, read aloud and recorded at the due time and date. All openings are open to the public and any interested party. All vendors, proposers, bidders or interested parties may, but are not required to attend. For further information on how to attend any bid opening, please contact the Purchasing Department (239) 377-0047, purchasing@collierschools.com.
Under Review
Title / Solicitation Solicitation Documents Opening & Other Documents Appliance Repair Services 25-063 Opening Record Guardian School Security Services K12 Student Assessment, Data Analysis & Reporting Platform Voluntary Investment Products Program Classification and Compensation Study
Recommendation of Award
Title / Solicitation Tabulation Solicitation Documents Board Information Painting Roof Tiles - Palmetto Ridge High 25-091 TAB Pending BA: 2/5/25
External Independent Auditing Services Pending BA: 2/5/25
BA = Board Approval
Awarded Solicitations & Approved Contracts* For further information on Board Approvals (BA) and other School Board Agenda items, please CLICK HEREATitle / Solicitation # / Tab Sheet Term Documents Board Information* Academic Language and Biliteracy Resources 25-050 TAB September 10, 2024 - June 30, 2025
Access Control Installation Services 18-099 TAB July 1, 2022 -
June 30, 2023
Accounting Consultant 23-011 July 1, 2024 -June 30, 202523.011 Contract & Renewals N/A Adobe Enterprise Software 19-024 TAB 24.25 June 4, 2024 -June 3, 2025BA: 06/03/2024 Agriculture and Lawn Equipment Parts and Repairs 24-078 TAB July 1, 2024 - June 30, 2025
24-078 Award
BA: 5/14/24 Amazon 18-159 July 1, 2024 -
June 30, 2025
N/A BA: 5/14/24 Athletic Equipment, Supplies & Uniforms Catalog 22-086 TAB 24.26 July 1, 2024 - June 30, 2026
Athletic Field Maintenance July 1, 2024 - June 30, 2025Athletic Trainer Services N/A July 1, 2024 - June 30, 2025 Automotive & Bus Parts, Equipment & Supplies / Districtwide 19-115 TAB July 1, 2023 -
June 30, 2025
Annual Safety Inspections 23-008 TAB July 1, 2022 -
June 30, 2024
23.008 AWARD
Approved by Purchasing Architectural Wood Products
21-031 TAB July 1, 2024 -
June 30, 2026
BTitle / Solicitation # / Tab Sheet Term Documents Board Information* Band and Orchestra Instrument Maintenance and Repair July 1, 2024 - June 30, 2026N/A
Band Uniforms - Aubrey Rogers High School November 15, 2022 - Until CompleteBA: 09/12/2022
Band Uniforms - Barron Collier High School November 15, 2022 - Until Complete23-039 ITB
BA: 01/10/2023
Band Uniforms - Naples High School May 14, 2024 - Until CompleteBA: 5/14/24
Benefits Consulting January 1, 2021 -December 31, 2024Beverages for Nutrition Services 24-107 TAB July 1, 2024 -
June 30, 2026
BA: 7/31/24 Basic Life Insurance 19-075 January 1, 2019 -December 31, 2023Blackboard Messaging Software Suite 22-104 TAB 24.25 July 1, 2024 - June 30, 2025 N/A Bleacher and Grandstand Inspections 20-028 TAB 21.23 July 1, 2021 -June 30, 2023
20-028 ITB
20.028 Award 21.23
N/A
Building Automation Services 23-064 TAB July 1, 2023 - June 30, 2025
CTitle / Solicitation # / Tab Sheet Term Documents Board Information* Canvas Awnings & Walkway Covers 20-059 TAB
July 1, 2023 -
June 30, 2024
Career & Technical Education (CTE) Resources & Materials 25-010 TAB 24-25 July 1, 2024 - June 30, 2025N/A
Cell Tower Management 23-116 Summary TAB 23-116 Notice of Committee Action 1
Charter Bus Services 119-032 TAB 24-259-032 TAB 23-24 July 1, 2024 -
June 30, 2025
N/A
Chiller Maintenance - Daikin 21a-170 TAB January 1, 2024 - December 31, 2025 Chiller Maintenance - Trane 21b-170 January 1, 2024 - December 31, 2025 Chiller Maintenance - York 21c-170 TAB January 1, 2024 - December 31, 2025 N/A Classroom Supplies & Equipment Catalog Discounts Updated 10/3/24
July 1, 2024 - June 30, 2026Cleaning Chemicals and Supplies July 1, 2022 - June 30, 2023
18-035 BA 4/12/22 Cleaning & Disinfecting Services July 1, 2024 - June 30, 2026
N/A
Commercial Equipment Rental 20-031 TAB 23-25 July 1, 2023 - June 30, 2025
Communication Testing Services August 6, 2024 - June 30, 2025 24-137 Opening Record Updated 8/15/24
N/A
Copier & Duplicator Machines 18-155 TAB
18-155 Award Custodial Services 17-024 Scoring
June 1, 2023 -May 31, 2026DTitle / Solicitation # / Tab Sheet Term Documents Board Information* Dental Chairs and Equipment / Lorenzo Walker Technical College 23-034 TAB February 13, 2023 to June 30, 2023 BA: 2/13/2023 Dry Cleaning Services 21-121 TAB July 1, 2022 - June 30, 2023 N/A ETitle / Solicitation # / Tab Sheet Term Documents Board Information* Electrical Repair Services 21-141 TAB July 1, 2024 to June 30, 2025 BA: 5/14/24 Electrical Supplies, Repairs & Services 18-133 18-133 Contract Omnia
BA 6/13/23 Elementary Reading Intervention Program 24-062 TAB July 1, 2024 - June 30, 2025 BA: 4/9/24 Elevator Preventative Maintenance & Repair Services July 1, 2024 -June 30, 2025Emergency Simulator Software and Materials 25-018 TAB N/A BA: 11/12/24 Employee Assistance Program 19-073 19.073 Award Letter BA: 11/13/2018 Employee Uniforms 25-008 TAB July 31, 2024 -June 30, 2026BA: 7/31/24 Engineered Wood Fiber (EWF) January 1, 2024 -December 31, 2024BA: 10/10/23 ESE and Educational Professional Services July 1, 2024 - June 30, 202524-098 BA: 6/3/24 Exotic Vegetation Control Services July 1, 2024 -June 30, 2025Opening Record
Notice of Intent
Award Letter
Renewal Award
Renewal Award 24-25
BA: 5/14/24 Exhaust Hood Cleaning Services January 31, 2020 -June 30, 2022N/A External Independent Auditing Services 62-10/12 TAB 62-10/12 Award 62-10/12 BA 8/10/21 FTitle / Solicitation # / Tab Sheet Term Documents Board Information* Fire Alarm System Upgrades - 5 District Sites 19a-072 November 5, 2019-
Until Completed
Fire Alarm Systems Inspections, Testing & Certification 24-048 TAB July 1, 2019 -June 30, 2021Fire Equipment Inspection & Maintenance Services 23-091 July 1, 2023 -June 30, 2025Fire Sprinkler/Hydrant - Inspections, Maintenance & Repair Services 18-177 July 1, 2018 -June 30, 2021Fresh Produce January 1, 2024 - December 31, 202423-006 ITB
23-006 Opening Record
GTitle / Solicitation # / Tab Sheet Term Documents Board Information* Gasoline & Diesel Fuel / Transportation 24-101 April 6, 2024 - June 30, 2025 Generator Maintenance Services 23-093 TAB July 1, 2023 - June 30, 2024 Grounds Maintenance / Aubrey Rogers High School 23a-086 TAB August 1, 2023 - June 30, 2024Approved by Purchasing
Grounds Maintenance / Gulf Coast Area Sites 20-068 July 1, 2020 -June 30, 2022Grounds Maintenance Services / Lely Area Sites July 1, 2019 - June 30, 2021Grounds Maintenance Services / Naples Area Sites
July 1, 2024 through June 30, 2026BA: 5/14/24
Grounds Maintenance Services / Corkscrew Area Sites July 1, 2021 - June 30, 2022BA: 6/8/2021 Grounds Maintenance Services (Immokalee Zone) July 1, 2023 - June 30, 2025BA: 5/9/2023 HTitle / Solicitation # / Tab Sheet Term Documents Board Information* Hauling (Trucking) Services 24-111 TAB July 1, 2024 - June 30, 2025 24-111 Renewal Award N/A
High Dosage Virtual Tutoring Services 23-119 TAB December 1, 2023 - June 30, 2024Hoover Pump Systems 22-081 TAB July 1, 2024 - June 30, 2025N/A
Human Capital Software 24-097 March 5, 2024 - June 30, 2025HVAC Coil Cleaning Services 22-061 TAB January 1, 2024 - December 31, 2024HVAC Duct Cleaning Services 20-073 July 1, 2023 - June 30, 2024HVAC Filters - Supply & Installation Services January 1, 2025 - December 31, 2025BA: 11/12/24 HVAC Parts, Equipment & Supplies 19-100 TAB July 1, 2023 - June 30, 2025HVAC Repair Services 22-094 TAB July 1, 2022 - June 30, 2024HVAC Water Treatment Services 23-092 TAB January 1, 2025 - December 31, 2025 ITitle / Solicitation # / Tab Sheet Term Documents Board Information* Industrial & Manufacturing Equipment 20-035 BA: 11/5/2019 Internal Funds Auditing Services 19-084 2018 - 2019 Fiscal Year &2019 - 2020 Fiscal YearBA: 12/12/2018 Irrigation Parts, Equipment & Supplies 21-157 TAB July 1, 2024 - June 30, 2025 Investigation & Mitigation of Indoor Air Quality Services 22-044 TAB January 1, 2022 to June 30, 2023 22-044 Award 22.23
22.044 BA 12.15.21 J / KTitle / Solicitation # / Tab Sheet Term Documents Board Information* LTitle / Solicitation # / Tab Sheet Term Documents Board Information* Laminators & Supplies February 13, 2018 - June 30, 2021N/ALandscaping & Planting Services / Districtwide July 1, 2023 - June 30, 2025Learning Management Software (LMS) N/AM
Title / Solicitation # / Tab Sheet Term Documents Board Information* Mail Services 25-019 TAB August 20, 2024 - June 30, 2025
BA: 11/12/24 Main Electrical Breaker Preventative Maintenance Services 19-096 January 31, 2019 - June 30, 2022
N/A McQuay/Daikin Applied AC Parts, Equipment & Supplies 19-046 July 1, 2020 - June 30, 2021Medical & Hazardous Waste Removal Services 23-072 TAB August 15, 2023 - June 30, 2025Medical Claims Third Party Administrator Services 18a-040 Medicaid Administrative Claim Services July 1, 2021 to June 30, 2022Milk, Other Dairy and Fruit Juice 24-017 TAB July 1, 2024 - June 30, 2025Mold & Water Remediation Services 22-020 TAB January 1, 2024 to December 31, 2025Motor Oils, Lubricants, and Fluids 25-035 July 23, 2024 - June 30, 2025Musical Instruments 21-117 TAB July 1, 2024 - June 30, 2025NTitle / Solicitation # / Tab Sheet Term Documents Board Information* OTitle / Solicitation # / Tab Sheet Term Documents Board Information* Orchestra Instrument Maintenance & Repair July 1, 2021 - June 30, 2022 N/A PTitle / Solicitation # / Tab Sheet Term Documents Board Information* Painting Services - 7 Sites 24-093 TAB May 2024 - Until CompleteBA: 5/14/24 Painting Services / Lely Elementary & Marco Island Charter Schools 23-087 TAB May 2023 - Until Complete23-087 BA: 5/9/2023 Pavement Maintenance Services 21-153 TAB July 1, 2023 to June 30, 202421-153 BA: 8/8/23 Pharmacy Benefit Management Services 25-005 TAB January 1, 2025 - December 31, 2027Physical Exams/Transportation 24-023 TAB Updated July 1, 2023-June 30, 2024Purchasing ApprovedPlayground Equipment & Installation Services July 1, 2024 - June 30, 2025Plumbing Services July 5, 2024- June 30, 2026BA: N/A
P.O.W.E.R. Buying Group July 1, 2024 - June 30, 2025Pressure Cleaning Services 23-019 TAB July 1, 2022 - June 30, 2023See Tabulation Sheet N/A
Preserve Monitoring Services 20-060 TAB July 1, 2023 - June 30, 2024
Professional Learning Courses July 1, 2022 to June 30, 2023
N/A
Professional Services (19 Categories) July 1, 2024 - June 30, 2025
QTitle / Solicitation # / Tab Sheet Term Documents Board Information* RTitle / Solicitation # / Tab Sheet Term Documents Board Information* Reel Sharpening 21-094 TAB July 1, 2023 - June 30, 2024 20.21 AwardN/A Retention Pond Maintenance Services 22-021 TAB January 1, 2025 - December 31, 2025 Purchasing Approved Roofing Inspection & Repair Services 24-038 TAB August 22, 2023 - June 30, 2025 BA: 10/10/23 STitle / Solicitation # / Tab Sheet Term Documents Board Information* School Aged Child Care August 1, 2024 - August 2025
BA: 5/14/24 Security Systems - Installation, Repair & Monitoring July 1, 2023 to June 30, 2025 Solid Waste Services 22-109 TAB July 1, 2024 to June 30, 2025 BA: 5/14/24 Sports Officials / High and Middle Schools
(all sports except Lacrosse)
22-010 July 1, 2021 - June 30, 2024 BA: 9/8/21 Sports Officials - Lacrosse / High Schools 22-011 February 1, 2021 - June 30, 2024 Approved by Purchasing Stage Rigging Preventative Maintenance & Services 24-092 TAB (updated) July 1, 2024 - June 30, 2026 BA: 6/3/24 Stinging Insect & Wildlife Control Services 22-006 TAB July 1, 2024 - June 30, 2025 N/A
Storm Drain Maintenance & Repair Services 23-022 TAB January 1, 2024 - December 31, 2024 BA: 11/14/23 Student Athlete Drug Screening / Districtwide 20-065 TAB 24.25 July 1, 2024 - June 30, 2025 20.065 Purchasing Approval 24.25 Supplemental Secondary Reading Intervention Program July 1, 2023 - June 30, 2025
BA 6/13/23 TTitle / Solicitation # / Tab Sheet Term Documents Board Information* Teaching & Learning Materials & Resources July 1, 2024 - June 30, 2025 N/A 25-004 BA: 7/31/24
Technology Equipment, Software & Service Catalog 20-057 TAB 24.26 July 1, 2024 - June 30, 2026Temporary Staffing Services 24-040 TAB January 1, 2024 - December 31, 2025 Third Party Administrator Services Tax Sheltered Annuities 24-034 TAB 23-034 Notice of Committee Action10/24/23
23-034 Notice of Committe Action 11/13/23
24-034 Award
Purchasing Approved
Trane (HVAC) Equipment, Parts & Services 22-015 TAB UTitle / Solicitation # / Tab Sheet Term Documents Board Information* Underground Utility Services
23-009 TAB January 1, 2023 to June 30, 2024
BA: 2/13/2023 VTitle / Solicitation # / Tab Sheet Term Documents Board Information* WTitle / Solicitation # / Tab Sheet Term Documents Board Information* Water & Wastewater Treatment Plant Services April 1, 2024 to December 31, 2027BA: 4/9/24
Water Usage Permitting & Monitoring Services 20-125 TAB N/A X / Y / ZTitle / Solicitation # / Tab Sheet Term Documents Board Information* * For Board Approvals & Agenda Items, please CLICK HEREThe information on the Purchasing Department's site is being provided as a service to our customers and to the community. Due to its dynamic nature, it is not guaranteed the information contained herein is current or complete at all times. Every effort is made to ensure accuracy at the time items are posted. Information and documents posted are not necessarily complete, authoritative, or legally binding.