Purchasing
Collier County Public Schools' Purchasing Department provides all schools and departments with responsive customer and purchases requested products/services at the right time, from the best source, and for the lowest and best possible price.
The information on the Purchasing Department's site is being provided as a service to our customers and to the community. Due to its dynamic nature, it is not guaranteed the information contained herein is current or complete at all times. Every effort is made to ensure accuracy at the time items are posted. Information and documents posted are not necessarily complete, authoritative, or legally binding.
Purchase Order Terms & Conditions
Attachment 1 - Additional Conditions for Federally Funded Purchase Orders
Notice to Vendors
All orders must have either a valid purchase order number assigned or a valid P-Card charged at the time of the order. Please read the policy linked below for further information.
No Purchase Order/P-Card - No Payment Policy
CCPS must have the following forms on file for all vendors:
- IRS Form W-9 (2024)
- Debarment Form (or Sam.Gov registration)
- Conflict of Interest Statement
- Certificate of Insurance (if applicable)
- E-Verify Information
- Current Business License
Solicitation and Bidding Opportunities
Collier County Public Schools (CCPS) partners with OpenGov and uses an e-Procurement Portal to publish and receive all vendor responses to active solicitations. All vendors that desire to do business with CCPS shall register with OpenGov, at no cost to the vendor. Instructions can be found below.
Registering with with OpenGov and using the e-Procurement Portal provides vendors and bidders the ability to:
- Receive notifications pertaining to CCPS bids
- Follow updates for open solicitations
- Receive amendments and addenda automatically
- Submit questions and receive answers online for open solicitations
- Be guided through the electronic bid submittal process
- Have one location for all solicitation opportunities issued by CCPS
INSTRUCTIONS TO REGISTER WITH OPENGOV
STEP 1 - Register with OpenGov
Click here to visit the OpenGov e-Procurement Portal to sign up as a vendor at no charge. Upon registration, the vendor will receive an email from OpenGov with instructions to activate the account.
STEP 2 - Subscribe to receive CCPS solicitation opportunities
Once the vendor's account is activated, visit the CCPS e-Procurement Portal for specific information and to subscribe to the district's solicitation opportunities.
STEP 3 - Manage notification preferences
After subscribing, vendors may manage their desired category code(s) and notification preferences by accessing their company profile in OpenGov.
It is the vendor's responsibility to ensure it understands and is able to utilize the electronic platform. Bids may be submitted at any time after the solicitation has been posted, and will remain sealed until the electronic bid opening in the procurement portal. PLEASE NOTE, CCPS is not responsible for any bid or proposal submitted to a solicitation after the due date and time. ALL SUBMITTALS, BIDS, OR PROPOSALS, ARE REQUIRED TO BE SUBMITTED BY THE DUE DATE AND TIME AS LISTED IN THE SOLICITATION. All bidders shall be forewarned when submitting their bid, that additional time may be necessary to ensure it is received by the due date and time. This includes any additional requirements or time to navigate the procurement portal. CCPS disclaims any responsibility of the electronic platform, or for any electronic bid not properly submitted by the due date and time within the platform.
Cone of Silence
A cone of silence is hereby established for all competitive selection processes including Invitations to Bids (ITB), Request for Proposals (RFP), Request for Qualifications (RFQu), Request for Quotes (RFQ), and Invitations to Negotiate (ITN) for the provision of goods and services. The cone of silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the recommendation of a contract award. This cone of silence shall be imposed on these procurements after the advertisement for the same. See Board Policy 6324.