Leasing of Facilities

Please read the following policies and procedures;

• Policy 7510 - Lease of District Facilities
• Administrative Procedure 7510 - Lease of District Facilities 

Please complete all required fields. Blank fields denote an incomplete application which will delay processing.

School Facilities Lease Agreement (PDF)

Important notes:

• At the top of the document, the date entered shall be the date on which the document is completed.
• The second line of the document must list the name of your non-profit organization. This must match all supporting documents.
• If requesting more than one date, please type “see calendar” on the “Dates Requested” line (please see item #3).
• For “Anticipated Attendance” refer to item #7.
• Please sign on the “User Signature” line (do not sign on the lines designated for “Principal or Designee” or “Superintendent or Designee".

Complete the Facilities Lease Calendar Form for the appropriate school year. 

2026-2027 Facilities Lease Calendar Form(PDF)

Important note:

• Please circle all requested dates in ink and verify that the number of dates circled matches the "Number of Uses" entered on the School Facilities Lease Agreement.
   
• The Facilities Lease Calendar Form is required for lease requests that include multiple dates or recurring use to clearly document all requested dates and ensure accuracy. For single-date events, the calendar form is not required, provided the requested date and time are clearly legible on the School Facilities Lease Agreement.

Provide proof of general liability insurance meeting the following requirements:

• District School Board of Collier County named as Certificate Holder; Address: 5775 Osceola Trail, Naples, FL. 34109
• District School Board of Collier County listed as Additional Insured in the Description area of the certificate;
• Minimum coverage: $1 million per occurrence and $2 million general aggregate;
• Named Insured must match the name of the non-profit organization listed on the lease agreement.

Please refer to Administrative Procedure 7510 - Lease of District Facilities for further information.

Provide one of the following to demonstrate non-profit status:

• Florida Consumer's Certificate of Exemption with Category 501(c)(3) Organization Exemption
  
  OR
   
• Active registration under www.Sunbiz.org

Review the following forms and determine if any apply to your organization. If so, please complete and sign the appropriate form.

• Category C1 Certification
• Category C2 Certification
• Category C3 Certification

Crowd Management

Provide one of the following Crowd Manager requirements if using indoor District facilities.

• If 50 or more people - Trained Crowd Manager Certification
• If less than 50 people - Crowd Manager Waiver Form

Synthetic Turf Acknowledgement

For use of synthetic turf Football/Soccer Fields at BCH, GCH, IHS, LHS, and NHS (required)

• Must have a trained turf technician present during every event
   
• Must review and acknowledge the Synthetic Turf Football/Soccer Field Acknowledgement Form
   
• May schedule training by contacting the Facilities Management Department at (239) 377-0272

For use of synthetic turf Softball/Baseball Fields at GGH and NHS (required)

• Must review and acknowledge the Synthetic Turf Softball/Baseball Field Acknowledgement Form

District Scoreboards

Any user of District scoreboards must have a trained operator present during every event.

• May schedule training by contacting the school's Activities Coordinator
   
• If scoreboard operators are required, an additional fee of $23 per hour will be charged.
   
• If no scoreboard operator is required, the following criteria must be met:
  • User must be trained to operate the scoreboard by school personnel and complete the Scoreboard Operator Certification
  • Pay a $250 security deposit in accordance with paragraph T of the "General Guidelines and Conditions"

Please review the appropriate fee schedule.

As a general rule, a custodian will be onsite for all building use activities. Under certain circumstances, the Principal or designee may assign a staff member as a District representative to be present at all times during building use activities.

2026-2027 Fee Schedule

Do not submit payment until the Facilities Management Department notifies you that your lease request has been approved. At that time, you will be provided with the total amount due and due date.

Make all checks payable to:
District School Board of Collier County

Submit all completed documents via email to Grissell Deibis Lopez (Facilities Specialist)

Submit Documents